About your rights

You may be entitled to compensation if:

- a delay, cancellation or overbooking/denied boarding caused you to arrive at your final destination 3 hours or more later than scheduled;

- and you departed from an EU airport or from an airport outside the EU to an EU airport with an EU airline.

In addition, with every delay or cancellation it will need to be determined whether the airline can be held responsible, meaning the delay/cancellation wasn't caused by force majeure.

The regulation sets out a number of 'extraordinary circumstances'. If the delay or cancellation was caused by such a circumstance, this sometimes constitutes as force majeure. In these cases, an airline may not be required to pay compensation. A volcanic eruption is an example of such a circumstance. A bomb threat at the airport and politic unrest are others. The claim calculator on our website takes the cause of the delay or cancellation into account to a degree, but the claims team will always perform a second check as well. Airlines generally invoke 'extraordinary circumstances' in response to claims being brought, but that doesn't mean that is always just. That's why we make sure to assess this ourselves.

How much compensation you are entitled to receive depends on the distance of your flight and the length of your delay. You should receive:

• € 250,- (approx. 180 pounds) in compensation if the flight distance is up to 1500 km

• € 400,- (approx. 290 pounds) in compensation if the flight distance is between 1500 and 3500 km

• € 600,- (approx. 430 pounds) in compensation if the flight distance exceeds 3500 km to or from a non-EU airport (this amount may be reduced to € 300,- if the length of the delay is between 3 and 4 hours)

In the case of cancellations, other categories apply. Generally speaking, passengers are entitled to compensation if a cancellation causes them to reach their final destination more than 2 hours later than scheduled.

Yes; the airline is required to pay the compensation per person. This amount is irrespective of how much you paid for your ticket, because it's meant to compensate you for the time you lost as a result of the delay, cancellation or denied boarding. So every passenger who travelled under a paid ticket should be entitled to receive this compensation.

This is often difficult to determine for passengers. The delay in arrival determines whether the flight falls under the compensation regulation: if this was 3 hours or more, passengers may be entitled to compensation. If you're not sure your delay was 3 hours or more you can submit your claim with us anyway. We will then assess what the actual length of your delay was and whether you're entitled to receive compensation.

If your flight wasn't delayed in excess of 3 hours you aren't entitled to compensation under the Regulation. However, you may still be entitled to receive meals or refreshments, communication facilities and possibly even hotel accommodation, depending on the length of your delay. This would need to exceed 2 hours.

If you arrived 2 hours or more later than scheduled at your final destination as a result of a flight cancellation, you may very well be entitled to compensation as the rules for cancellations are different from those for delays.

You should be entitled to compensation if your total delay in arrival was 3 hours or more. However, you will need to have booked a connecting flight with sufficient time to transfer. Claiming compensation may also be difficult if your connecting flight was operated by a different airline or if your connecting flight took place outside the EU.

In the event of a cancellation, the airline is required to either offer you a new flight to your destination, or to refund you for your original ticket. In addition, you may be entitled to compensation, subject to the cause of the cancellation and whether this constitutes extraordinary circumstances. So just because the airline offers you a new flight (and/or care), this doesn't mean you're no longer entitled to receive financial compensation as well.

Yes; you would still be entitled to compensation in this case. The operating airline is always responsible for any delays, even when the flight tickets weren't purchased directly with them.

In the event of a long delay, the airline is required to offer its passengers care, meaning food, drinks and/or refreshments, hotel accommodation (if applicable, including transfer to the accommodation) and communication facilities. This is irrespective of the entitlement to compensation, which is based on the time passengers lose when they are delayed. So if you received vouchers from the airline to buy refreshments or meals at the airport, this doesn't mean you're no longer entitled to receive financial compensation. However, if the airline offered you vouchers or a discount to be used on an entirely new trip at some point in the future, accepting this could mean you waive your rights to further compensation in some cases.

Airlines may refund you for the expenses you incurred as a direct result of your delay or cancellation, for instance food or drinks purchased at the airport or hotel accommodation in the case of a long layover. But please note you would generally need to have retained your receipts. If you incurred such costs, we can include a request for a refund in our correspondence with the airline. However, if you missed part of your holiday as a result of the delay, the airline will not be required to pay an additional compensation for this. You would therefore need to submit a request with your travel insurance for those losses.

Delayed or lost luggage isn't included in the delay regulation. Therefore if you experienced this, please contact the airline or your travel insurance directly.

About submitting your claim (I am a new customer)

Every year 80% of all valid claims are rejected or ignored by airlines. Since 2010, Flight-Delayed.co.uk has helped thousands of passengers all over Europe! Our team uses an extensive database of flight data and has the necessary legal knowledge. We do everything in our power to ensure that you receive your deserved compensation. Best of all? If we are unsuccessful with the claim, it will be closed free of charge. If we do succeed in claiming the compensation, we charge a success fee. In other words: the fee only applies if you actually receive the compensation!

About submitting a claim (I have not yet signed up for the Gate1.co.uk Claim Service)

You can submit your claim by entering your flight details on our homepage Gate1.co.uk Claim Service and clicking on 'Check your flight'. Within seconds you will know whether your flight may entitle you to compensation. This check is commitment free; if you decide you want to continue, you can then set up an account and proceed to submit your claim.

Should you decide to continue, you can enter your personal details and the information relating to the passenger list and your flight schedule. If necessary, you can easily amend these details later on. Pick a password and enter the email address with which you want to set up your account. Once you click on 'Submit this claim' and accept the terms and conditions, your claim will be submitted and our team will start working on your dossier's second legal assessment. You can decide to upload relevant documents right away or do so later on using your online dossier.

When submitting your claim, you can add several passengers to the passenger list. However, all passengers will need to have travelled under the same booking; if this wasn't the case, separate claims will need to be submitted for each booking as the correspondence with the airline will also need to be done separately.

Infants under the age of 2 aren't entitled to compensation, because they generally travel under a reduced rate or share a seat with their parents. If your children were under 2 at the time of your flight (the child had not yet turned 2 on the day of the flight), they should not be included on the passenger list in your account.

It's best to retain all travel documents (such as tickets, booking confirmations, boarding passes and emails from the airline), because you may be asked to provide them at a later point. If these documents are no longer available, having proof of payment of your original ticket may still allow us to process your claim. However, travel agents or even the airline itself can often provide copies of documents if requested.

Yes this is possible. However, you will need to submit two separate claims. As the circumstances of these flights will never be exactly identical, they will also need to be assessed separately. Several flights may be included in the same claim only if they are directly connected (for instance: the delay of your first flight caused you to miss your connecting flight). Through your personal account you will be able to submit several claims on the same account. This will allow you easy access to your online dossiers and your timelines.

Yes, it's still possible to submit your claim with us, as airlines generally reject the initial request submitted stating 'extraordinary circumstances'. After you've submitted your claim, we will assess what options we have. In some cases, we may decide to skip some steps, based on the specific situation and the airline's initial response. You can follow the progress of your claim and the steps we take in your personal login account.

Under European legislation, claims can be submitted up to 2 years after the flight date. In certain countries such as Belgium, Germany, Portugal and the UK, this limitation period may be shorter or longer. In the UK, the statute of limitation is set at 6 years (5 years in Scotland). However, a claim's limitation period is determined by a number of different factors including what the flight route was and where the airline is based. The flight calculator on our home page takes these different criteria into account.

The possible steps that can be taken when claiming compensation are sending several letters to the airline and starting a legal process. The course of the claim can be followed via the timeline with the file. Within the judicial process there is a notice of default, a debt collection procedure and a court case summons. If these legal steps are taken, no additional costs will be incurred. Certain steps may not be taken. If it turns out that a claim is not legally valid, a claim may be terminated prematurely. As many steps as possible will be taken care of by the Claim Service, but with certain steps the help of the customer is necessary.

The moment you sign up for the Gate1.co.uk Claim Service and submit a claim, the claims team will perform an additional legal check. In principle you will receive notification within three working days whether your claim has passed through this check. If that is the case, the process can start. You will then be kept informed of the progress of your claim via your online dossier, the timeline and by e-mail. Collecting the compensation usually takes at least a few weeks. In some cases, however, this can go up to half a year to more than a year, given that we depend on, for example, any legal follow-up steps that have to be taken

In some cases it's necessary to start a debt collection process or to initiate legal proceedings. We will cover the expenses for these steps, which means you will not be required to pay legal costs in the case your claim isn't successful. If we do succeed at claiming compensation after court, you will have to pay an additional legal fee.

This depends on the situation. In most cases, the compensation will be transferred to our bank account by the airline. We will then ask you to provide your bank account details so we can transfer the compensation to you, after our fee has been deducted. In the event the compensation is transferred to the client's account we will send an invoice for the success fee.

We accept claims on the basis of 'No win, no fee'. This means we won't charge you unless we succeed at claiming compensation, even if this requires legal steps. If we're successful, we will charge :no_cure_no_pay_percentage of the total compensation.

The moment you submit your claim, you create an account. This personal account allows you to easily access your online dossiers and flight details, check your claim in the timeline and contact the claim team in case you need help. We accept claims on the basis of 'No win, no fee'. This means you won't need to pay us anything if we do not succeed at claiming compensation.

In accordance with the Consumer Contracts Regulations 2013 (article 30, 31 and 36), it is possible to cancel your claim within 14 days of it having been submitted with us. If you decide within this 14-day-period that you do not wish to proceed with your claim, you may cancel it free of charge. If you decide before the end of this period that you definitely want to proceed, we will start working on your claim right away. In the event you decide to cancel your claim at any point further on in the process and your claim is valid in its basis, we will charge a cancellation fee in accordance with our Terms and Conditions. If you have any further questions about this cooling off period, please contact us at info@claimservice.gate1.co.uk.

About the claiming process (I'm an existing customer)

By submitting your claim to Flight-Delayed.co.uk you have signed a power of attorney authorizing us to act on your behalf. The airline did not respond positively to our demand, but we still believe that you are entitled to compensation. That's why we want to take the next step.

The partner POA we are requesting grants us your authorization to proceed to the next phase. This form allows our lawyers/legal team/external partner to act on your behalf in the court of competent jurisdiction.

Additional fees might apply if your claim goes to court. Please visit our Price List page for details: https://www.flight-delayed.co.uk/price-list

The necessary documents depend on the operating airline and their processing system. We make sure that we do not ask you for unnecessary documents. However, if we have to initiate legal proceedings, we will most likely ask you for additional information. This will vary depending on the court and the place of jurisdiction. That is why we always advise you to keep as many documents as possible, as long as your claim is not closed.

If you no longer have the documents we are requesting, please let us know by email. It is possible that the necessary information can be found on other documents. Our team knows the airlines very well and will be able to guide you. They may be able to find a solution for your case.

Our legal team is familiar with these procedures and does its very best to ensure that your dossier is resolved as quickly as possible. However, we also depend on the reaction time of the airline and the availability in the courts. A court procedure might take longer than expected, but it ensures us the airline will be forced to pay.

You have the right to withdraw the claim within 14 days after signing the power of attorney, free of charge. After this period it is no longer possible to close the claim free of charge. Our team has put effort and time into the claim and will, regardless of the outcome at the time you wish to close the claim and in accordance with our Terms and Conditions, charge the agreed fee. If you wish to close the claim, please contact us by email so that we can review the situation together. We will be happy to help you!

To check the status and get updates on your claim, please log in to your client account and click on "My claim". You will find real-time information regarding the progress of your claim. For further assistance, don't hesitate to reach out to our support team.

About the claiming process (I'm already a customer)

If you forgot your password, click on the link that says 'Forgot Password' under 'My Claim'. After you enter your email address you will be sent a new password. If this does not resolve the issue, please contact the claims team via regular email. They can then help you reset your password manually. However, please note the claims team cannot view what your current password is.

You can always send us documents by email as an attachment. Please use info@claimservice.gate1.co.uk. These files will automatically be connected to your account as long as you make sure to email us from your registered email address.

You can only log in with the email address you set up your account with. If you are notified your email address isn't recognised, you may be submitting an incorrect email address. In that case, check if you may have entered a space behind the address. If the website notifies you that the combination of email address and password entered is incorrect, that means you are entering the incorrect password.

If you want to change your registered email address, please contact the claims team.

Yes, you can. However, please notify the claims team in advance so we can take this into account when we plan the steps for your claim. After we receive your mail, we will scan the documents and add copies to your online dossier. Our mailing address is:

:cobranding_powered_by_name / Gate1.co.uk Claim Service:
P/O Box 3650
1001 AL Amsterdam
The Netherlands

To log in to your claim account, where you will also find your online dossier and timeline, please visit the following link: https://claim.claimservice.app/login?partner=gate1-co-uk&lang=en. You log in with the login details that you have been given at registration; these have also been sent to you by e-mail.

We only process claims in written form and are able to answer your questions in writing only, via your login account or email. This is key in making sure the dossier for your claim is built consistently and correctly, which may be of legal importance at a later stage. Additionally, this method will allow us to retrieve all relevant information in your dossier at all times. Questions will be answered within 5 business days maximum by our claims team via the login account or by email.

In order to correspond with third parties, airlines often require a power of attorney form to be provided. This is a form on which the passengers declare that we are authorised to process and submit their claim on their behalf. We ask all passengers to sign this form. Please note this may not be done digitally (however, once the form is signed, it can be scanned or photographed), and in the case of minors, both parents will need to sign in their place. (If the passenger was a minor at the time of the flight but is now 18 years or over, this passenger may sign the form himself.)

In some cases, the airline will contact the passenger directly for a payment. Please always consult with the claims team before you provide your details, for instance in order to check whether the amount offered is correct. By providing your bank account details to the airline, you may also accept any deal you are being offered. Please also be careful when providing bank or credit card details to third parties; scammers could pose as an airline and obtain sensitive information from passengers. Never disclose the so-called CVC code that is printed on the back of credit cards.

If you have a question that isn't answered here, you can always contact us via your personal login account (using the features 'Support' or 'Frequently Asked Questions'). We will answer your question as soon as possible (within 5 business days maximum). If you do not yet have a login account, please email us your question at info@claimservice.gate1.co.uk.

In some cases we require a copy of your passport or identification card. There are two reasons for this. The airline needs to be able to verify whether the information correspond with the booking details to determine whether the person was in fact a passenger on the delayed flight. Secondly, the airline may want to check whether the correct person mandated us. They can determine this by cross-checking the signed power of attorney form with the passport.

Giving out a copy of your passport should be done with care and only when it's necessary. It goes without saying that we will treat your documents with the utmost of care, but there are a number of things you can do to make sure you're not at risk of identity theft. For instance, you can write the word 'copy' on the copied document, as well as the date and the company the copy is intended for. You can also cross out your passport number.

About the Gate1.co.uk Claim Service

:cobranding_powered_by_name is the company that manages Gate1.co.uk Claim Service. We, :cobranding_powered_by_name, are based in Amsterdam (the Netherlands) and specialise in claiming compensation in the event of a delay, cancellation and overbooking on behalf of air passengers. :cobranding_powered_by_name is a trade name of Yource B.V. On formal documents, you will therefore also come across the name Yource B.V, and this is also the name we use to correspond with airlines.

Did your flight have a long delay, cancellation or was this overbooked? The claims team of Gate1.co.uk Claim Service (which is carried out by :cobranding_powered_by_name) can quickly tell you if you are legally entitled to compensation under European Regulation, which can amount to £534.00 per person. If your flight is eligible for compensation, the claims team will help you collect the burden of proof, test this against the law and draw up letters for the airline and the relevant authorities. If necessary, you will also be legally assisted.

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